Internship | 6 months |
Starting period: April 2020
Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential.
ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential.
We go the last mile: ACTED’s mission is to save lives and support people in meeting their needs in hard to reach areas. With a team of 4,600 national staff 400 international staff, ACTED is active in 37 countries and implements more than 500 projects a year reaching over 14 million beneficiaries.
ACTED Democratic Republic of the Congo
ACTED has been working in the Democratic Republic of Congo since 2003 to respond to humanitarian needs throughout the country. ACTED teams intervene in emergency situations towards the most vulnerable populations and displaced people in order to meet their basic needs. The NGO goes beyond emergency aid and implements long-term activities such as rehabilitation works, agricultural recovery projects or the geographic information systems. Through these, ACTED seeks to strengthen the resilience of populations and to support the structuring of civil society.
You will be in charge of
Under the supervision of the Country Transparency and Compliance Manager / Officer (in any) or Country Director:
Facilitate the implementation of the ACTED standard guidelines and FLATS System in the country
Follow-up of the Compliance process at base level by ensuring the monthly flow of documentation from the Area to the Capital office ;
Participate in IP due diligence for all IP prior to their engagement ;
Follow-up of the compliance process at implementing partner level by ensuring the monthly flow of documentation from the implementing partner to the Capital office;
Support the National FLAT officer/participate in compiling and filing all project related financial, logistics, administrative, HR, and programme information in the designated project Compliance folder.
Support the FLAT officer in identifying the compliance issues by filling the compliance checklists (FLA 01 and FLA 02)
Link with the other departments and share the compliance issues identified and the action plan to mitigate the risk
Contribute to the follow-up of the action plan
Contribute to the monthly update of the FLAT Folder follow up (FLA-03)
Contribute to the Monthly Compliance Report and the Audit TITANIC.
Perform Market surveys (FLA-05) upon the request of the Country Director or Regional Auditor.
Facilitate the external audit preparation and the due diligences
Contribute to the preparation of external audits and due diligences in close collaboration with the HQ Audit Department;
Issue draft of the External Audit preparation (AUD-01) and ensure the update of Project, FLAT & External Audit Follow-up (AUD-00);
In close relation with the Country Director and the Country Finance Manager, facilitate the audit (kick off and close out meetings of each external audit);
Draft ACTED Management responses to the audit report, to be reviewed by the Country Risk and Compliance Manager / Officer (in any) or the Country Director first and then by the HQ Audit Department. Follow-up the reception of the signed audit report ;
Contribute to the update of the External Audit Recommendations follow up (AUD-02) and to the implementation of the recommendations from external audits.
Contribute to the implementation of the approved national internal audit plan
Facilitate the drafting of the Terms of reference
Participate to internal audit missions and conduct checks based on the internal audit checklists
Provide a drafted audit report and action plan
Facilitate the recommendation follow-up
Training sessions / lessons learn / best practices
Capacity building and Training
During the audit mission, when a gap in know-how or a need for clarifications are identified, provide practical training on specific areas of ACTED procedures.
Contribute to proactive dissemination and use of knowledge gained through audit activities (internal and external audits) among international and national staff;
Organize and facilitate learning events in order to capture best practices and lessons learnt when an external/internal audit is done or as required;
Document and share the lessons learnt and best practices on time and ensure that the knowledge gained contributes to the improvement of ATED’s compliance.
Participate in positive working environment and good team dynamics among Audit staff in the country;
Ensure that the Audit teams in the country retain all that is distinctive about ACTED including the organizations values and beliefs, global identity, coherence and consistency, and independence and impartiality.
Provide regular and timely updates on progress and challenges to supervisors and other team members;
Perform any other related activities as assigned by immediate supervisor.
Expected skills and qualifications
Postgraduate diploma in Finance/ Audit or International Relations
Previous related work experience, preferably in the humanitarian field w/knowledge of finance and logistics
Postgraduate diploma in relation to the position
Excellent English writing and communication skills
Ability to work efficiently under pressure
Ability to work in an unstable security environment moving
Willingness to work and live in often remote areas under basic conditions
Ability to work independently and creatively about the land and capital
Status : volunteer
Living allowance of 300 USD
Lodging and food provided in the ACTED Guesthouse
Flights tickets in and out + Visa taken in charge by ACTED
Provision of medical and repatriation insurances
How to Apply
Resume and cover letter required. Applicants must apply through the WRI Careers portal to be considered: https://www.acted.org/en/jobs/democratic-republic-of-the-congo-transparency-and-compliance-intern-kinshasa/